4 Features for Productive Online Meetings

Posted on Thu, Oct 18, 2012 @ 03:40 PM by Carlos Lahrssen

online meeting collaborationThe U.S. has the largest mobile workforce on the globe—with 72.2% of its workforce mobile in 2008, and an estimated 75.5% going mobile by 2013. While on the go, this workforce relies heavily on collaboration technologies, like web conferencing, to maintain operations and communications.

Business benefits of web conferencing include (but are by no means limited to) lower travel expenses and agile project movement. Following are a few of the key features that allow your team to improve productivity with online conferences—from invite to follow-up:

1. Conference Invitation: Set a Clear Agenda and Meeting Goals

What would you like to get out of the meeting? Let your colleagues know from the start by listing goals and agenda in the meeting invite.

Clear agendas and meeting goals put attendees into the right mindset needed prior to launching your conference. Attendees will know how to prepare, research beforehand if needed, or expand upon certain topics post-presentation.  The agenda also aims to keep presentations focused on only the topics at-hand, and avoid miscommunications on time, date, place, topics, etc.

2. Record Sessions for Flexibility and Reuse

Finding a time that works for everyone on your team can be a hassle. In some cases, it could even push back an important meeting.

Record web conferences and save them for your notes, or pass along to those who cannot attend the meeting live. Saving important online conferences also allows that information to be used as a resource for future presenters and attendees.

3. Collaborate

Share browsers, desktops and real-time media to engage attendees and stay on the same page during your meeting—literally. Or consider leading a whiteboard brainstorm with your team to map out your next idea!

Shared documents and media can be edited by the group, and will remain on the particular meeting session for collaboration. Track changes within the meeting and allow collaborative files to become a reference resource in later discussions.

4. Instant Feedback, Polling & Engagement

Gauge audience insight during your presentation. Interactive online conferences keep audiences attentive and engaged and keep presenters relevant with direct feedback.

Engagement feature also help employees feel valued. Create moments in the presentation for attendee engagement to shows that audience opinions are appreciated.

Features such as online polling, tests, white boarding and chat allow attendees to actively participate in meeting discussion topics.

Final Thoughts

Web conferencing is great for collaboration and engagement across mobile employees and customers. Rather than waiting for an appropriate time to meet, and paying travel expenses to physically gather employees in the same space, companies have had success with web conferences.

Which web conferencing features do you find increase your workplace productivity? We’d love to hear your thoughts in the comments section below.

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About the Author

Carlos Lahrssen
Carlos Lahrssen
Carlos Lahrssen is president and CEO of nexogy, as well as founder, president and CEO of LD Telecommunications, Inc., nexogy’s parent company. Lahrssen is an industry fan, follower and advocate — stay...read more