For business owners who may be accustomed to a traditional phone system, setting up a VoIP in your office may seem daunting or difficult. We are here to tell you that it couldn’t be easier, more resourceful or affordable for your business. As you may or may not know, VoIP stands for “Voice-over Internet Protocol,” and it has been used for years. However, with the advent of the Internet, it’s become more cost-effective than ever. Setting up a VoIP is something that perfectly encapsulates the fiscal responsibility of an entrepreneur.
In this blog, we are going to explain some simple steps to setting up a VoIP as an entrepreneur, and how it can benefit your business!
What you Will Need
There are a few basic things you will need to setup your VoIP system. They are:
Sufficient bandwidth: A VoIP phone call needs 32 kbps of sustained bandwidth to ensure no disruptions and a good quality call – if you’re not sure about this, you need to consult your VoIP provider to find out your broadband connection so it fits the needs of your business (this varies depending on the number of phones you will need)
A high-quality router: Don’t skimp on a cheap router, because it can cost you in the long run with degraded phone quality. Investing in a high-quality router can have an integral role in the success of implementing a VoIP; this is especially true if you are planning on having over 10 telephones connected
Quality of service: This goes hand-in-hand with the router; Quality of Service (QoS) allows you to prioritize voice traffic over regular traffic. Without this, you will also experience poor quality in your calls
VoIP equipment: This includes phones, headsets and telephone adapters
Battery backup: VoIP phones are not functional in the event of a power outage; make sure you have a backup system prepared, so you can stay engaged with your customers
Hosted VoIP or Not?
Depending on your setup, there are a few different ways you can implement your VoIP system. You can have router-enabled QoS, or you can have a hosted VoIP. Hosted VoIP basically means it is a cloud-based phone system where calls are made over the Internet and not the traditional copper wires that comprised of the global phone network.
There are many benefits to cloud computing and using a cloud-based phone system – it:
Helps with scalability, so you can grow your business without growing phone costs
Is adaptable if you relocate offices, because as long as you have a broadband connection, you can get up and running in no time
Setting up a VoIP is simple and it’s also easy to use for your employees. Easy, affordable and convenient: these are all fundamental building blocks that can help bolster your business efforts as an entrepreneur seamlessly. Wondering about your options and next steps? Make sure you consult with a trusted VoIP provider so they can give you the best, most cost-effective option for your business!