Posted on Thu, Aug 27, 2015 @ 08:00 AM by Carlos Lahrssen
Although it can be a somewhat lengthy process to fully transition to the cloud, it has many benefits that can help businesses no matter what industry you are in. Using the cloud can reduce a company’s operational costs and allow them to scale considerably without burning a hole in the corporate account. The cloud has introduced a level of security that is unprecedented in the current business sphere. From hosted VoIP to manufacturing, cloud computing is paving the way for affordability and efficiency.
Making sure you have the right IT provider can make a huge difference when it comes to switching, but that’s not the only thing you need to prepare for.
As a business owner, there are initiatives that you need to take in order to make the switch smoothly.
Before delving too deep, however, you need to understand where to start in order to propel your cloud computing technologies seamlessly.
Where to Begin
No two businesses are exactly the same in how they are run internally. To successfully implement a cloud solution, your cloud provider needs to understand your business’s needs. From there, the provider can tailor a solution for your business that will make things run more smoothly.
Some things you can do to help your cloud provider:
- Break down how information is currently stored
- Understand the good and bad about your business workflows right now
- Make goals about how you want to boost productivity
- Keep your employees in the loop, and ask for their input
Don’t underestimate the power of gathering analytics and metrics on your current and past business processes. Doing so can help immensely to show where your business’s pain points are and show the benefits of a cloud transition.
After you’ve rounded up some basic information, the next step is being proactive with the switch. Here are some things you can do:
- Educate your employees: As we stated earlier, you need buy-in from your employees to have a truly seamless transition. Inform them about the changes, and educate them on what cloud computing is. If your business has a phone system or call center that may change from the current system, do a demonstration or allow hands-on time so they can see the benefits themselves
- Ensure security: Do your research on what measures your cloud provider takes to keep your data secure. Does your provider own their bandwidth, and what steps have they taken to show they will store information long enough to endorse compliance in your industry?
- Archive data you don’t need: Whether you need to keep 3 years’ or 10 years’ worth of information accessible, make sure you work closely with your cloud provider regarding this. Beforehand, you should try organizing your data appropriately so that it can be easily located.
- Integrating Business Processes: Being able to access critical data is essential, and there are solutions available that can integrate with the cloud to ensure seamlessness. The development of cloud computing has led to working well and integrating with on premise applications so migration can happen.
Cloud-Based Phone Systems
All of these points are applicable to a cloud-based phone system, or a hosted VoIP. Your hosted VoIP system allows your calls to be routed through the Internet, and can ensure high-quality phone calls on your terms. To learn more, make sure you check out our loads of content on Internet phone systems and how it can save money and is quick and easy to set up.
Short-Term vs. Long-Term Benefits
Short-term, moving to the cloud can help facilitate organizing your company’s data and bring your employees on-board with better processing. While it may temporarily slow things down, the long-term benefits are undeniable: more security, less IT headaches and remote updates allow you to save costs on hardware and software you may have needed to buy before.
By knowing these proactive measures and things to be aware of, you can ensure your business has a seamless transition to the cloud. While it may take time, investing that time in having your employees understand the benefits will help gain support and make the change better and more productive for your business in the long run. Saving operational costs, having remote updates and customized solutions for your business can help your business, regardless of the industry.